Host Your Special Event at the Historic Workhouse Arts Center

Are you searching for a unique and memorable venue for your wedding, corporate meeting, party, race, or festival? The Workhouse Arts Center can help you create an incredible event experience that will help your guests make memories that will last a lifetime!

Located in Lorton, Virginia, on 55 acres once occupied by the historic Lorton Workhouse prison, the Workhouse Arts Center is a vibrant community of visual artists, performing artists, and arts educators working together to celebrate and promote the arts and history of the region. The site is listed on the National Registry of Historic Places and was once home to the DC Workhouse and Prison. The campus began its transformation in 2007 with the addition of artist studios, galleries, a theater, and performance spaces. The Lucy Burns Museum pays homage to the Suffragists imprisoned at the Workhouse in 1917.

The spaces available for event rentals on our campus range from small classrooms and a black box theater to art galleries, a 5,000 square foot outdoor pavilion tent, a 64,000 square foot Quad surrounded by historic architecture, private indoor art gallery spaces for events up to 200 guests, and a large baseball field suitable for carnivals, races, fireworks displays, and more.

The Workhouse Arts Center Events Staff will be your single point of contact for all inquiries about hosting your events on the Workhouse campus. For more information or to schedule a visit, please contact Hannah Patton hannahpatton@workhousearts.org

Indoor Venues at the Workhouse Arts Center

McGuire Woods Gallery and Art Labs ($250-$450/hr)

This 2,700 square-foot space makes an elegant backdrop for receptions, seated dinners or corporate events. The gallery features large windows, beautiful hardwood floors, an audio system and USB compatible TV. For a seated dinner, the gallery can accommodate 120 guests, and for a cocktail style event it can accommodate 200 guests.

Rates

Mon-Thurs: $250/hr

Fri & Sun: $350/hr

Sat: $450/hr

Set-up/Clean-up: $250

Capacity

100 seated, 200 cocktail style

The Study ($75/hr)

The Study is a small space located upstairs in Building W-16 that is perfect for small meetings and working sessions of up to 15 people. It features large, warehouse-style windows facing south with a view of the historic ballfield and can be configured with a speakerphone for conference calls. Handicap accessible via the W-16 elevator.

Rates

Mon-Sun: $75/hr

Capacity

up to 15 people – conference/meeting space

Vulcan Muse ($100-$300/hr)

Located behind the Vulcan gallery, this space provides an intimate environment that is a great fit for business meeting, presentations and small lectures. The space can accommodate up to 50 quests and features a projector, screen and speakers.

Rates

Mon-Thurs: $100/hr

Fri & Sun: $200/hr

Sat: $300/hr

Set-up/Clean-up: $250

Capacity

50 guests

W-3 Theatre ($200/hr)

Flexible theatre space great for lectures, meetings and events. Easily converts from theatre seating that can accommodate 100 people for dinner or meetings tables that can accommodate up to 50 guests. This space offers projector, screen, speakers, lighting and audio system.

Rates

Mon- Sun: $200/hr

Set-up/Clean-up: $250

Capacity

50 table seating; 100 theater seating

W-9A ($150-$250/hr)

This space is set up with meetings and small office parties in mind. The wall of windows offers plenty of natural light and a peaceful view to the campus quad.

Rates

Mon-Thurs: $150/hr

Fri & Sun: $200/hr

Sat: $250/hr

Set-up/Clean-up: $450

Capacity

15 guests

Classrooms (Pricing Upon Request)

The classrooms can be rented for small gatherings. Host your child’s birthday party here. The Workhouse offers arts based party packages and a party planner to help make the day unforgettable. Learn more about birthday party packages and scout badge/workshop offerings. Or contact Aubrey Lisowski, Acting Director of Education for help with birthday party packages and scout offerings at AubreyLisowski@workhousearts.org

For more information on renting the classrooms for meetings or small events please contact Aubrey Lisowski, Acting Director of Education at: AubreyLisowski@workhousearts.org

Indoor Venues at the Workhouse Arts Center (WAC)

Contract Rate Inclusions

  • Seating: tables/chairs provided at no additional cost to the Client.
  • Event Coordinator: Event Rentals Manager or qualified stand-in is required to be present for all private rentals.
    • Note: Agreements for private events of 50 guests or more will require additional hourly staff at $20/hr/staff member and a minimum rental requirement of four hours.
    • Note: See COVID-19 Restroom Maintenance Fee.

Standard Fees for WAC Indoor Venues

  • Setup/Cleanup: $250
    • Setup ($100) = placing of seating arrangement/bar/service stations, etc. by WAC staff prior to the Client’s third-party vendors’ (i.e. caterer, decorator, DJ, etc.) arrival.
    • Cleanup ($150) = hiring of WAC cleaner to breakdown seating arrangement, mop, sanitize surfaces, etc., typically arranged for the morning following the private event.
  • Third-Party Setup/Cleanup Fee: Minimum of one hour required before and after the Client’s arrival/departure at the venue’s standard hourly rate listed above. This fee shall be reflected in the “Event Time” section of the Rental Agreement and reflected as the “Rental Time.”
    • The Client and all third-parties should not arrive prior to the Rental Time start, nor should the Client and all third-parties leave after the Rental Time end. Any additional time utilized by the Client outside of the Rental Agreement Rental Time will be invoiced to the Client separately at the applicable hourly rate.
    • Note: Should the Client not adhere to the trash/equipment removal policy outlined in Section 8 of the Contract Terms and Conditions, the Client will be fined $500 for breach of contract.

Optional Add-ons/Fees

  • Linens: $20/linen = covers use of linens and dry-cleaning costs following private event.
  • Audio System/Mic: $50 (McGuireWoods and Vulcan Muse only) = covers use of equipment.
  • Projector/Projector Screen: $50 (McGuireWoods and Vulcan Muse only) = covers use of equipment
  • Multi-Venue Setup Fee: $50/additional venue = covers the cost of WAC staff arranging seating in multiple venues prior to the arrival of Client’s third-party vendors.
  • Multi-venue Cleaning Fee: $100 = covers the additional fee charged by WAC third-party cleaning service scheduled the next day following a private event.
  • Art Labs: $50/hr/ea = pending availability in conjunction with the Exhibition Coordinator or Director, Client may utilize the Art Lab adjacent to McGuireWoods.
  • COVID-19 Restroom Maintenance Fee: $150
    • Required for any contract of 100 guests or more in which the Client has requested use of WAC public restrooms.
    • Costs covered: use of approved WAC COVID-19 sanitizers/cleaners, disposable face masks, face shields, staff.
    • Required until further notice pending State/County guidelines and regulations.
  • Note: The Client may request that WAC outsource additional features (i.e. alternative lighting, drapery, etc.) on their behalf. These will be provided at cost plus 10% pending receipt of an official third-party invoice. Should the Client request additionally outsourced features post-signing, these features will be invoiced to the Client separately pending receipt of an official third-party invoice.

CONTACT US TODAY! The Workhouse Arts Center Events Staff will be your single point of contact for all inquiries about hosting your events on the Workhouse campus. For more information or to schedule a visit, please contact Hannah Patton hannahpatton@workhousearts.org

Outdoor Venues at the Workhouse Arts Center

Rizer Pavilion & Quad ($750/hr)

The Rizer Pavilion is a seasonal venue available roughly from April to the end of October, is located on the 64,000 square-foot quad which is at the center of the Workhouse campus. The seasonal pavilion tent is 5,000 square feet and can accommodate 300 guests. The tent has side panels that can be adjusted to accommodate an open-air event or closed in multiple configurations. This rental provides access to the Rizer Pavilion and access walkways only – the event may not include any footprint on the Quad itself outside of the pavilion; additional services available include advanced lighting and sound solutions for your event; ask your event sales representative for more information.

Rates

Quad Only: $500/day

Rizer Pavilion: $750/hr

Pavilion & Quad: $1,000/hr

Set-up/Clean-up: $350

Capacity

300 guests

Baseball Field ($500/hr)

The nearly 90,000 square-foot baseball field is an excellent space for carnivals, festivals, remote parking for regional events, and other programming or events.

$500/day

Races ($2,000 for a 4-hour event, $500 per additional hour)

The Workhouse campus features trails, parking lots, green spaces, and access to nearby roads and trails that are perfect for 5K and other race events. Planning races at the Workhouse requires additional work to coordinate with local authorities and landowners. Please contact the Workhouse Events department to discuss your specific event needs which will help determine pricing and whether the Workhouse Campus is appropriate for your event.

WAC Outdoor Venues

  • Note: All outdoor activities must be approved by the county prior to proposal submission.
  • Note: WAC reserves the right to require the Client to utilize Port-a-Johns for their event. Port-a-Johns will be reserved by WAC on behalf of the Client at cost plus 10%.

Contract Rate Inclusions

  • Seating: tables/chairs provided at no additional cost to the Client.
  • Event Coordinator: Event Rentals Manager or qualified stand-in is required to be present for all private rentals.
    • Possible exception: Agreements for private outdoor events of 50 guests or more will require additional hourly staff at $20/hr/staff member and a minimum rental requirement of four hours.
    • Note: See COVID-19 Restroom Maintenance Fee.
  • Rizer Pavilion Includes:
    • Standard Lighting Arrangement
    • Standard Siding (on request)
    • Stage and Stage Stairs
    • Tables/Chairs
    • Podium
    • Basic Sound System and Microphone

Standard Fees for all Venues

  • Third-Party Setup/Cleanup Fee: Minimum of one hour required before and after the Client’s arrival/departure at the venue’s standard hourly rate listed above. This fee shall be reflected in the “Event Time” section of the Rental Agreement and reflected as the “Rental Time.”
    • The Client and all third-parties should not arrive prior to the Rental Time start, nor should the Client and all third-parties leave after the Rental Time end. Any additional time utilized by the Client outside of the Rental Agreement Rental Time will be invoiced to the Client separately at the applicable hourly rate.
    • Note: Should the Client not adhere to the trash/equipment removal policy outlined in Section 8 of the Contract Terms and Conditions, the Client will be fined $500 for breach of contract.
  • Setup/Cleanup: $350
    • Setup ($200) = placing of seating arrangement/bar/service stations, etc. by WAC staff prior to the Client’s third-party vendors’ (i.e. caterer, decorator, DJ, etc.) arrival.
    • Cleanup ($150) = hiring of WAC cleaner to breakdown seating arrangement, mop, sanitize surfaces, etc., typically arranged for the morning following the private event.
    • Possible Exception: Standard setup/cleanup fee may be waived in the event that the Client will not require WAC provided seating or post-rental cleaning.

Optional Add-Ons/Fees

  • COVID-19 Restroom Maintenance Fee: $150
    • Required for any contract of 100 guests or more in which the Client has requested use of WAC public restrooms.
    • Costs covered: use of approved WAC COVID-19 sanitizers/cleaners, disposable face masks, face shields, staff.
    • Required until further notice pending State/County guidelines and regulations.
  • External power Source: $100 = required for use of outdoor power source stored in W1, W12, W7, etc.
  • Linens: $20/linen = covers use of linens and dry-cleaning costs following private event.
  • Multi-Venue Setup Fee: $50/additional venue = covers the cost of WAC staff arranging seating in multiple venues prior to the arrival of Client’s third-party vendors.
  • Multi-venue Cleaning Fee: $100 = covers the additional fee charged by WAC third-party cleaning service scheduled the next day following a private event.
  • Rizer Pavilion Optional Add-ons/Fees:
    • Premium Lighting/Sound
      • Price contingent on lighting/sound design installation costs
      • Final cost to the Client will include operating technicians at $300/tech
    • Additional Hourly Staff: $20/hr/staff (required for outdoor events over 50 guests)
    • Additional Security is required for events over 450 people (4 hours minimum at $45/hr)
    • Premier Windowed Siding: Cost pending third-party invoice, plus 10%.
  • Note: The Client may request that WAC outsource additional features (i.e. alternative lighting, drapery, etc.) on their behalf. These will be provided at cost plus 10% pending receipt of an official third-party invoice. Should the Client request additionally outsourced features post-signing, these features will be invoiced to the Client separately pending receipt of an official third-party invoice.

CONTACT US TODAY! The Workhouse Arts Center Events Staff will be your single point of contact for all inquiries about hosting your events on the Workhouse campus. For more information or to schedule a visit, please contact Hannah Patton hannahpatton@workhousearts.org

FREQUENTLY ASKED QUESTIONS

EVENT RENTAL BASICS

HOW DO I RESERVE A DATE AND SPACE FOR MY EVENT?
To reserve a date and space for your event, you must provide a signed contract to the Workhouse along with a deposit equal to 30% of your total event rental cost. The remaining balance is due 30 days prior to your event.

WHAT IS INCLUDED IN MY RENTAL FEE?
Your rental fee includes access to the space, tables, chairs and an on-site event coordinator the day of your event.

ARE THERE ANY SET UP/CLEAN UP FEES?
Most event spaces on campus have space-specific setup and cleanup fees. Generally, these fees include: setup and teardown of any tables and chairs provided by the Workhouse for that space, as well as post-event space cleaning to reset the space.

ARE PERMITS REQUIRED FOR MY EVENT?
All events must obtain all appropriate local, state, and federal permits for their event and provide them to the Workhouse no later than 7 days before the event. Our staff can provide assistance with permitting for an additional fee.

 

FOOD + BEVERAGE

CAN I SERVE ALCOHOL AT MY EVENT?
Yes. In compliance with the WAF ABC license all alcohol must be purchased from the Workhouse. No outside alcohol can be brought to the Workhouse and no alcohol can be removed from the Workhouse. Certified bartenders will be provided by the Workhouse at an hourly rate.

CAN I BRING MY OWN ALCOHOL?
Unfortunately, per the terms of our ABC license we manage all bar and alcohol requests. We have several bar options for you to choose from, and provide the bartender and all barware.

CAN I BRING IN OUTSIDE CATERING?
Yes! We welcome any caterers or vendors for your event. For caterers, we need a Certificate of Insurance 30 days prior to the event. Please note: caterers cannot bring any alcohol beverages into the premises as we manage all ABC needs internally.

 

SETUP + CLEANUP

ARE THERE ANY SET UP/CLEAN UP FEES?
Most event spaces on campus have space-specific setup and cleanup fees. Generally, these fees include: setup and teardown of any tables and chairs provided by the Workhouse for that space, as well as post-event space cleaning to reset the space.

CAN I HAVE THINGS DELIVERED TO THE WORKHOUSE FOR MY EVENT?
Deliveries for an event (e.g., chairs, tables, etc.) can occur no earlier than 24 hours prior to an event. Deliveries can also be on the day of an event, no earlier than 10a and no later than 3 hours before the event begins, whichever is earlier. The Workhouse must be aware of any such deliveries and agree to receive them on behalf of the client. The Workhouse will accept these deliveries as a courtesy to the client by is not responsible for any items dropped off without client or client representative present.

WHEN CAN I START SETTING UP FOR MY EVENT? WHEN MUST I VACATE THE SPACE?
Event schedules (including times for load-in, load out, and the event itself) are indicated in the contract. Client agrees to ensure their event and any guests, vendors, contractors, etc., will adhere to these times and schedules as they are key to ensuring a smooth event experience.

Clients are provided fixed amounts of time before events for setup and after events for cleanup (e.g., removal of temporary decor, catering, and personal belongings) as a courtesy with their space reservation, as noted in this contract. Any additional time for setup or teardown will incur additional charges.

ARE THERE ANY RESTRICTIONS ON FURNITURE OR OTHER EQUIPMENT?
Furniture, including chairs, and equipment must be 4 feet from the gallery walls, pedestals and pillars. Items must not be placed on or behind stanchions and on AV boxes (including wires).

DO I HAVE TO SET UP TABLES AND CHAIRS FOR MY EVENT?
The setup fee for some spaces includes the use and setup of tables and chairs for your event. This includes the use of some combination of 80 black Chiavari chairs and/or 40 brown Chiavari chairs and/or 200 white folding chairs, as well as up to 12 5-foot round tables and/or 8 6-foot banquet tables and/or 15 cocktail tables. Any tables and chairs required beyond these will incur an additional fee.

Please note that the basic setup only includes tables and chairs provided by the Workhouse for your event. Unloading, movement, setup, or teardown of food, serving items, décor, or any other rented or other items is not covered by the setup fee and must be arranged by client.

CAN I DRIVE MY (OR GUESTS/VENDORS) VEHICLE ONTO THE QUAD?
No vehicles are allowed on the Quad at any time.

ARE THERE ANY RESTRICTIONS ON SIGNS/DECORATIONS/OTHER OBJECTS?
All items including decorations and signs must be placed within the 4-foot guidelines of the gallery walls. A Workhouse Arts Center staff member must be present to supervise event set-up. No items, under any circumstance, may be attached to the walls, pedestals or pillars. Items which are not permitted include:
• Balloons
• Glitter and/or confetti
• Open flames or candles (with the exception of sterno-style flames for catering)

 

DURING THE EVENT

CAN I DRIVE MY (OR GUESTS/VENDORS) VEHICLE ONTO THE QUAD?
No vehicles are allowed on the Quad at any time.

CAN I STAKE FLAGS, TENTS, OR OTHER ITEMS INTO THE QUAD GRASS?
Nothing may be placed on the Quad turf that penetrates the grass. This might include signs, feather flags, stakes to secure tents, etc. Anything that needs to be weighted must use temporary concrete or water-filled containers. Clients are responsible for any damage to the turf, irrigation system, or other Quad facilities/systems that result from any actions by clients, guests, contractors/vendors not adhering to this requirement.

DO MY GUESTS NEED TO SHOW ID TO PURCHASE ALCOHOLIC BEVERAGES?
The Workhouse is a 100% POSITIVE ID CHECK site for alcohol for all public and private events. No guests will be served who do not present valid identification showing that they are 21+. It is entirely up to the bartender and Workhouse staff to accept or reject any ID. Guests may not provide alcoholic beverages to anyone under 21 or intoxicated.

CAN WE MOVE/REMOVE/COVER ART FOR MY EVENT?
The Workhouse is a 55-acre visual and performing arts facility with many galleries, studios, and exhibits of art both indoors and outdoors. We cannot guarantee the content of any exhibition on campus and cannot relocate, cover, or otherwise alter exhibits. Prior to or during your event, if you notice a piece of artwork is in danger of falling or being damaged, or has been damaged, please inform the Events Staff immediately so that they make take corrective action.

CAN I BRING ANIMALS TO MY EVENT?
Only service animal dogs are permitted. For more information:
http://www.fairfaxcounty.gov/dfs/disabilities/service-animals.htm

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